Relocation and Expenses

Doctors in Training are eligible to apply for relocation expenses.

The Trust must be made aware in advance of your start date if you wish to make a claim. Please contact Karen McCarthy for the guidance and application form.

Please be aware that applications that are made after you have started with the Trust may not be considered. If are not yet sure if you would like to make a claim but you think you may need to do so in the future (whilst at RBCH), we would advise you to complete the application form before you start so that this can be considered at the appropriate time.

If your application is approved, you will have a maximum of three months from the incurred expenditure to make the claim. If your application for excess mileage is approved, you will need to make the claim within three months of the incurred expenditure.

Unfortunately Doctors appointed to Trust positions or who are rotating to the Trust as a result of an Inter-Deanery Transfer are not eligible to apply.

All enquiries and application forms please send to Karen McCarthy, Medical Education Manager, This email address is being protected from spambots. You need JavaScript enabled to view it..

Dress Code

Our Dress Code sets out what the Trust expects from all staff (including agency and contractors) with regards to personal appearance and clothing. Our Dress Code is designed to:

• Promote patient safety and the prevention and control of infection by ensuring all staff wear clothing that is appropriate to their working environment
• Ensure the personal appearance of our staff contributes to a positive, professional image and promotes confidence in what we do

Staff should look smart, clean and tidy, of modest appearance, have a good standard of personal hygiene. Our dress code includes:

• No jackets or ties
• Sleeves short or rolled up
• No watches or wrist jewellery, no hand jewellery except plain wedding bands, no neck or ankle chains
• No false nails
• Tidy hair, longer hair should be tied back
• Scrubs to be worn on site only and not in hospital restaurant or refreshment areas
• A visible photo identity name badge should be worn with photo and should be displayed clearly at all times

Accommodation

If you wish to reside in hospital accommodation please see the accommodation website.

The accommodation booking form is available here.

Bookings for medical employees on call

It is recognised that rotational trainees often live quite some distance from our Trust, as placements can be anywhere within the Wessex region. Meaning that when on call, it can be unsafe to immediately travel home.

Therefore if required, on call Medical employees can book accommodation rooms which will be recharged to the directorate.

The process for booking accommodation is as follows:

• Step 1 - Doctor must email the coordinator/approver for their area requesting a room
• Step 2 - The coordinator/approver for that area then confirms if acceptable and emails accommodation with the request
• Step 3 - Accommodation confirms the booking
• Step 4 - Accommodation requests the recharge through finance.

Study Leave

Study leave for doctors in training is managed by the Postgraduate Medical Education team on behalf of Health Education England. All study leave must be approved by the Educational Supervisor prior to an application being submitted to the rota co-ordinator using the Intrepid system.

The terms and conditions related to study leave are covered in Schedule 9 and state the following:

Study leave must be used for the purpose for which it is granted.

Study leave includes but is not restricted to participation in:

• Study (linked to a course or programme)
• Research
• Teaching
• Taking examinations
• Attending conferences for educational benefit
• Rostered training events

Attending statutory and mandatory training (including any local departmental training) is not counted as study leave.

All requests for study leave will be properly considered by the NHS Trust. Any grant of study leave will be subject to the need to maintain NHS services (and, where the doctor is on an integrated academic pathway, academic responsibilities) and must be authorised by the NHS Trust.

Study leave up to the limits described in the table below will normally be granted flexibly and tailored to individual needs, in accordance with the requirements of the curriculum. Requests for study leave in excess of these limits should be considered fairly where circumstances indicate such requests to be reasonable, and may be granted by the employer provided that the needs of service delivery can be safely met.

Study leave for Foundation Year 1 doctors will take the form of a regular scheduled teaching/training session as agreed locally.

Study leave for doctors at Foundation Year 2 and above will include periods of regular scheduled teaching/training sessions, and may also, with approval from the educational supervisor and service manager, include:

• Undertaking an approved external course
• Periods of sitting (or preparing for) an examination for a higher qualification where it is a requirement of the curriculum.

Requests for such leave shall be viewed positively in most circumstances, but with a view to ensuring that the needs of service delivery can be safely met.

Where a doctor working less than full time is required to undertake a specific training course required by the curriculum, which exceeds the pro rata entitlement to study leave, the employer will make arrangements for additional study leave to be taken, provided that this can be done while ensuring safe delivery of services.

Where a doctor takes maternity leave their entitlement to study leave continues, and this may be taken during 'keeping in touch' days or will otherwise accrue to be taken at a later date.